Minutes – Board Meeting 11/02/05
Minutes of the meeting of the Board of Trustees of the Incorporated Village of Mineola held Wednesday, November 2, 2005 at the Village Hall, 155 Washington Avenue, Mineola, New York.
PRESENT: Mayor
Jack M. Martins
Trustee Lawrence A. Werther
Trustee Paul S. Cusato
Trustee John S. DaVanzo
ALSO PRESENT: Village Attorney John Spellman
Village Clerk Joseph R. Scalero
Superintendent of Public Works Thomas J. Rini
Superintendent of Buildings Daniel B. Whalen
Deputy Village Clerk Janet H. Zalkin
SUNSHINE OBSERVERS: 26 Observers
PRESS OBSERVERS: Joe Rizza, Mineola American
Mayor Martins opened the
Work Session at 6:30 PM.
Resolution No.
353-05
Resolved to approve bills and payroll.
Motioned
by Trustee Paul S. Cusato
Seconded
by Trustee Lawrence A. Werther
Vote:
Yes No Abstain
Trustee
John S. DaVanzo
Trustee
Lawrence A. Werther
Trustee
Paul S. Cusato
Mayor
Jack M. Martins
Resolution No.
354-05
Resolved to approve the minutes for October 2005 as amended.
Motioned
by Trustee Linda Fairgrieve
Seconded
by Trustee John S. DaVanzo
Vote:
Yes No Abstain
Trustee
John S. DaVanzo
Trustee
Lawrence A. Werther
Trustee
Paul S. Cusato
Mayor
Jack M. Martins
Resolution No.
355-05
WHEREAS,
the Secretary of the U.S. Department of Housing and Urban Development is
Authorized
under Title I of the Housing and Community Development Act of 1974, as amended,
to make grants to state and other units of general local government to help
finance Community Development Programs; and
WHEREAS,
the COUNTY OF NASSAU (County) and VILLAGE OF MINEOLA (Sub recipient) entered in
an Cooperation Agreement to participate in a Nassau County Community
Development Program, for a term of three (3) years to commence the 1st
day of October 2002 and end the 30th of September 2005, under Title
I of the Housing and Community Development Act of 1974, as amended; and
WHEREAS,
the Secretary of U.S. Department of Housing and Urban Development
has
approved a Community Development Program for the 31st Program Year, Federal
fiscal year 2005; and
WHEREAS,
pursuant to said Cooperative Agreement the COUNTY and the SUBRECIPIENT have
agreed to undertake project activities using Community Development Block Grant
Funds to be received by the COUNTY from the U.S. Department of Housing and
Urban Development; and
WHEREAS,
the Secretary of the U.S. Department of Housing and Urban Development has
approved an application for Community Development Block Grant Funds, under
Title I of the Housing and Community Development Act of 1974, as amended
submitted by the COUNTY and participating municipalities for the 31st Program
Year, Federal Fiscal Year 2005; and
WHEREAS,
the Board of Trustees of the INC.VILLAGE
OF MINEOLA, deems it to be in the public interest of the SUBRECIPIENT to
enter into said proposed Agreement for the purpose of undertaking project
activities thereto set forth, under Title I of the Housing and Community Development
Act of 1974, as amended,
NOW,
THEREFORE, BE IT RESOLVED, that Jack M. Martins, Mayor of the Incorporated
Village of Mineola be and he hereby is authorized to execute an Agreement
between the SUBRECIPIENT and the COUNTY OF NASSAU for the purpose of
undertaking project activities under Title I of the Housing and Community
Development Act of 1974, as amended, for the 31st Program Year, Federal Fiscal
Year 2005.
Motioned
by Trustee Lawrence A. Werther
Seconded
by Trustee Linda Fairgrieve
Mayor
Jack M. Martins Yes
Deputy
Mayor Lawrence A. Werther Yes
Trustee
Linda Fairgrieve Yes
Trustee
Paul S. Cusato Yes
Trustee
John S. DaVanzo Yes
Resolution No.
356-05
WHEREAS, the Village wishes to purchase banners, mounting hardware and the installation of same for the Village’s Centennial Celebration;
WHEREAS, it is anticipated that the
cost of such purchase and installation will exceed $10,000.00; and
WHEREAS, because it is anticipated
that the purchase and installation of banners and hardware will exceed
$10,000.00, the Village must advertise for the procurement of competitive
bids.
WHEREAS, the cost of said items will
be reimbursed to the Village by the Mineola Centennial Committee.
NOW, THEREFORE, BE IT
RESOLVED THAT the
Board of Trustees authorizes the Village Clerk to advertise for the purpose of
obtaining bids.
Motioned
by Trustee John S. DaVanzo
Seconded
y Trustee Lawrence A. Werther
Village Clerk Joseph R. Scalero polled the Board of Trustees:
Vote:
Yes No Abstain
Trustee
John S. DaVanzo
Trustee
Lawrence A. Werther
Trustee
Paul S. Cusato
Mayor
Jack M. Martins
Resolution No.
357-05
Resolved
to approve the plans to widen the curb cut at 80 Dow Avenue.
Motioned
by Trustee Lawrence A. Werther
Seconded
by Trustee John S. DaVanzo
Vote:
Yes No Abstain
Trustee
John S. DaVanzo
Trustee
Lawrence A. Werther
Trustee
Paul S. Cusato
Mayor
Jack M. Martins
Resolved to approve the following parking restriction changes for Pennsylvania Avenue:
On the West Side:
Rescind
the existing “No Stopping” restriction on Pennsylvania Avenue from Jericho
Turnpike in a northerly direction for a distance of 83 feet
Install a “No Stopping Here to Corner” from Jericho Turnpike for a distance of 30 feet north of Jericho Turnpike
Install
a “No Parking 10:00 AM – 3:00 PM”, alternate side on Monday, Wednesday and
Friday from a point 30 feet north of Jericho Turnpike for a distance of 53 feet
On the East Side:
Rescind
the existing “No Stopping” restriction on Pennsylvania Avenue from Jericho
Turnpike for a distance of 85 feet north
Install
“No Stopping Here to Corner” from Jericho Turnpike for a distance of 30 feet
north of Jericho Turnpike
Install
“No Parking 10:00 AM – 3:0 PM”, Tuesdays and Thursdays from a point 30 feet
north of Jericho Turnpike for a distance of 55 feet.
Motioned
by Trustee Lawrence A. Werther
Seconded
by Trustee John S. DaVanzo
Vote:
Yes No Abstain
Trustee
John S. DaVanzo
Trustee
Lawrence A. Werther
Trustee
Paul S. Cusato
Mayor
Jack M. Martins
Resolution No.
359-05
Resolved to authorize Change Order No. 1 to the 2005 Resurfacing Requirements of Village Roads:
Change
Order No. 1 – The resurfacing of Washington Avenue, between
Mineola
Boulevard and Willis Avenue at an approximate cost of $30,000.00
from
the contingency fund.
Motioned
by Trustee Lawrence A. Werther
Seconded
by Trustee Paul S. Cusato
Vote:
Yes No Abstain
Trustee
John S. DaVanzo
Trustee
Lawrence A. Werther
Trustee
Paul S. Cusato
Mayor
Jack M. Martins
Superintendent of Public
Works, Thomas Rini, reported that the normal sanitation and recycling schedule
would be in effect for Election Day, November 8, 2005.
Resolution No.
360-05
Resolved to approve a 90-day extension of the building permit issued for 81 Jerome Avenue.
Motioned
by Trustee Lawrence A. Werther
Seconded
by Trustee Linda Fairgrieve
Vote:
Yes No Abstain
Trustee
John S. DaVanzo
Trustee
Lawrence A. Werther
Trustee
Paul S. Cusato
Mayor
Jack M. Martins
Resolved to approve a 90-day extension of the building permit issued for 208 Pomander Road.
Motioned
by Trustee John S. DaVanzo
Seconded
by Trustee Lawrence A. Werther
Vote:
Yes No Abstain
Trustee
John S. DaVanzo
Trustee
Paul S. Cusato
Mayor
Jack M. Martins
Resolved to approve a 90-day extension of the building permit issued for 357 Andrews Road.
Motioned
by Trustee Paul S. Cusato
Seconded
by Trustee Linda Fairgrieve
Vote:
Yes No Abstain
Trustee
John S. DaVanzo
Trustee
Lawrence A. Werther
Trustee
Paul S. Cusato
Mayor
Jack M. Martins
Mr. Whalen gave the Building Department report for the month of October.
Village Attorney, John
Spellman, presented the Board of Trustees with the following policies for
adoption:
WHEREAS, the Board of Trustees of the
Village of Mineola having carefully reviewed and considering the following
proposed action:
The
adoption of a Village Investment Policy that will conform with all applicable
federal, state and other legal requirements, adequately safeguard the Village’s
principal
funds, provide sufficient liquidity to meet all
current operating requirements of the Village, and obtain a reasonable return
on investments made.
WHEREAS,
the Board of Trustees of the Incorporated Village of Mineola wishes to
amend and update its current investment policy to conform to the needs of the
Village;
WHEREAS,
comments and/or recommendations have been solicited from the various
Village departments; and
WHEREAS,
the investment policy applies to all moneys and other financial resources
available for investment on behalf of the Village.
NOW,
THEREFORE, BE IT RESOLVED THAT the Incorporated Village of Investment
Policy is hereby adopted as submitted and annexed hereto.
Motioned
by Trustee John S. DaVanzo
Seconded
by Trustee Lawrence A. Werther
Village Clerk Joseph R.
Scalero polled the Board of Trustees:
Vote:
Yes No Abstain
Trustee
John S. DaVanzo
Trustee
Lawrence A. Werther
Mayor
Jack M. Martins
WHEREAS, the Board of Trustees if the
Village of Mineola having carefully reviewed and considered the following
proposed action:
The adoption of a Village Purchase
and Procurement Policy that safeguards the Village’s resources and ensures proper
authorizations for purchases have been obtained prior to any such purchases.
WHEREAS,
Section 104-b of the General Municipal Law requires the governing body of
every municipality to adopt a procurement policy for all goods and services
which are not required by law to publicly bid;
WHEREAS,
comments have been solicited from the various Village departments;
WHEREAS,
the Board of Trustees of the Incorporated Village of Mineola wishes to
amend and update its procurement policy and to conform to the needs of the
Village;
WHEREAS,
this procurement policy is intended to apply to all goods and services
which are not required by law to be publicly bid.
NOW,
THEREFORE, BE IT RESOLVED THAT the Incorporated Village of Mineola Purchase
and Procurement Policy is hereby adopted as submitted and annexed hereto.
Seconded
by Trustee Linda Fairgrieve
Village Clerk Joseph R. Scalero polled the Board of Trustees:
Vote:
Yes No Abstain
Trustee
John S. DaVanzo
Trustee
Lawrence A. Werther
Resolution No.
365-05
WHEREAS, the Board of Trustees of the
Incorporated Village of Mineola having carefully reviewed and considered the
following proposed action:
The adoption of a Village Fixed
Asset Policy that will facilitate the preparation of a financial statement,
ensure audit compliance, establish values for fire and casualty insurance,
establish internal control accountability and assist in planning for future
replacement;
WHEREAS, comments have been solicited
from the various Village departments; and
WHEREAS, the Board of Trustees of the
Incorporated Village of Mineola wishes to amend and update it’s fixed asset
policy.
NOW,
THEREFORE, BE IT RESOLVED THAT the Incorporated Village of Mineola does hereby
adopt the Fixed Asset Policy as submitted and annexed hereto:
Seconded by Trustee John S.
DaVanzo
Village Clerk Joseph R. Scalero polled the Board of Trustees:
Vote:
Yes No Abstain
Trustee
John S. DaVanzo
Trustee
Lawrence A. Werther
Mayor
Jack M. Martins
Resolution No.
366-05
COMPUTER
POLICY
WHEREAS, the Board of Trustees of the Village of Mineola
having carefully reviewed and considered and the following proposed action:
The adoption of a Village Computer
Policy to govern the use of the Village’s computer system, information
technologies and e-mail system;
WHEREAS,
comments have been solicited from the various Village departments;
WHEREAS,
the Board of Trustees of the Incorporated Village of Mineola wishes to
establish a computer/internet policy;
NOW,
THEREFORE, BE IT RESOLVED THAT the Incorporated Village of Mineola does
hereby adopt the Computer Policy as submitted and annexed hereto.
Seconded
by Trustee Linda Fairgrieve
Village Clerk Joseph R. Scalero polled the Board of Trustees:
Vote:
Yes No Abstain
Trustee
John S. DaVanzo
Trustee
Lawrence A. Werther
Mayor
Jack M. Martins
A RESOLUTION
TO ADOPT THE INCORPORATED VILLAGE OF MINEOLA
FRAUD POLICY
WHEREAS, the Board of Trustees of the Village of Mineola
having carefully reviewed the following proposed action:
The adoption of a Village Fraud Policy that is established
to facilitate the development of controls which will aid in the detection and
prevention of fraud against the public and the Village;
WHEREAS, comments have been solicited from the various
Village Departments; and
WHEREAS, the Board of Trustees of the Incorporated Village of
Mineola wishes to establish a fraud policy.
NOW, THEREFORE, BE IT RESOLVED THAT the Incorporated Village of
Mineola does hereby adopt the Fraud Policy as submitted and annexed hereto.
Motioned
by Trustee Lawrence A. Werther
Seconded
by Trustee Linda Fairgrieve
Village Clerk Joseph R. Scalero polled the Board of Trustees:
Vote:
Yes No Abstain
Trustee
John S. DaVanzo
Trustee
Lawrence A. Werther
Mayor
Jack M. Martins
CELLULAR PHONE
POLICY
WHEREAS, the Board of Trustees of the
Village of Mineola having carefully reviewed and considered the following
proposed action:
The adoption of a Village Cellular Phone Policy that
is established to set forth the rules governing the use of personal cell phones
at work, the personal use of cell phones provided and paid for by the Village
and the safe use of cell phones by employees while driving;
WHEREAS, comments have been solicited from the various
Village departments; and
WHEREAS, the Board of Trustees of the Incorporated Village of
Mineola wishes to establish and update its cellular phone policy.
NOW, THEREFORE, BE IT RESOLVED THAT the Incorporated Village of
Mineola wishes to establish and update its cellular phone policy.
Motioned
by Trustee Lawrence A. Werther
Seconded
by Trustee John S. DaVanzo
Village Clerk Joseph R.
Scalero polled the Board of Trustees:
Vote:
Yes No Abstain
Trustee
John S. DaVanzo
Trustee
Lawrence A. Werther
Mayor
Jack M. Martins
VEHICLE USE
POLICY
WHEREAS, the Board of Trustees of the
Village of Mineola having carefully reviewed and considered the following
proposed action:
The adoption of a Village Vehicle Use Policy that is
intended to regulate the use of all vehicles owned by the Incorporated Village
of Mineola;
WHEREAS, comments have been solicited from the various
Village departments; and
WHEREAS, the Board of Trustees of the
Incorporated Village of Mineola wishes to establish a vehicle use policy.
NOW, THEREFORE, BE IT RESOLVED THAT the Incorporated Village of
Mineola does hereby adopt the Vehicle Use Policy as submitted and annexed to.
Motioned
by Trustee Linda Fairgrieve
Seconded
by Trustee Lawrence A. Werther
Village Clerk Joseph R.
Scalero polled the Board of Trustees:
Vote:
Yes No Abstain
Trustee
John S. DaVanzo
Trustee
Lawrence A. Werther
Mayor
Jack M. Martins
Mayor Martins opened the Public Meeting at 6:50 PM.
Mayor Martins asked everyone to keep the families of Tony Bernardo and Ruth Pokorny in their thoughts and prayers.
Mayor Martins, the Board of Trustees and Assistant Chiefs Scott Holliday and Rob Connolly honored firefighter Stephen John Skolarik, Sr. who has served with the Mineola Fire Department for 33 years. Mayor Martins asked Senator Michael Balboni to join him and the members of the board in presenting Mr. Stolarik with a proclamation.
Mayor Matins introduced Robert Hinck, former Mayor of Mineola and Chairman of the Community Planning Committee. Mayor Martins and former Mayor Hinck presented the Village’s Master Plan to the Board of Trustees and residents. Mayor Martins recognized Senator Michael Balboni who was presented with a copy of the plan and thanked Senator Balboni for helping the Village to secure the grant money to make the Master Plan possible. Mayor Martins thanked former Mayor Robert Hinck and Design Consultant, John Shapiro, for their work. Mayor Martins reported that copies of the Master Plan would available for review at Village Hall, the Mineola Library and on the Village website. Mayor Martins also reported that the Village would be holding public hearings on the Master Plan and encouraged all residents to attend.
Design Consultant, John Shapiro, gave a brief summary of the Master Plan.
Village Attorney, John Spellman, discussed the steps that would be taken to evaluate the Master Plan prior to it’s adoption.
Mayor Martins thanked everyone for their well wishes on the birth of his daughter, Emma Sophia Martins.
Trustee Lawrence Werther congratulated Mayor Martins and his wife Paula on their new baby. Trustee Werther urged residents to get out and vote at the upcoming election on Tuesday, November 8, 2005. Trustee Werther reported on the Chamber of Commerce’s “Mineola in Style” event stating that proceed from the event would go to the Winthrop-University Hospital Diagnostic Breast Imaging Center.
Trustee
John DaVanzo congratulated Mayor Martins and his wife Paula on their new
baby. Trustee DaVanzo reported on the
Fire Department’s recent Fire Training course as well as the completion of
driver’s training course. Trustee
DaVanzo also reported on the
anticipated arrival of the new rescue truck in December. Trustee DaVanzo gave an update on the
Village’s Centennial Journal and reported that the deadline for ads has been
extended.
Mayor
Martins reported that the Village has received more letters for the use of the
Community Center than we are able to accommodate. As a result, the Board is re-evaluating use
criteria in order to avoid over-taxing our facilities and staff.
Mayor Martins requested a motion to go into Executive Session at 10:15 PM.
Seconded
by Trustee John S. DaVanzo
Vote:
Yes No Abstain
Trustee
John S. DaVanzo
Trustee
Lawrence A. Werther
Mayor
Jack M. Martins
Mayor Martins requested a motion to come out of Executive Session at 11:10 PM.
Seconded
by Trustee Paul S. Cusato
Vote:
Yes No Abstain
Trustee
John S. DaVanzo
Trustee
Lawrence A. Werther
Mayor
Jack M. Martins
Motioned
by Trustee Lawrence A. Werther
Seconded
by Trustee Linda Fairgrieve
Vote:
Yes No Abstain
Trustee
John S. DaVanzo
Trustee
Lawrence A. Werther
Mayor
Jack M. Martins
Resolved to approve the posting for three Laborer positions in the Highway Department.
Motioned
by Trustee Lawrence A. Werther
Seconded
by Trustee Linda Fairgrieve
Vote:
Yes No Abstain
Trustee
John S. DaVanzo
Trustee
Lawrence A. Werther
Mayor
Jack M. Martins
Mayor Martins requested a motion to adjourn at 11:15 PM.
Seconded
by Trustee John S. DaVanzo
Vote:
Yes No Abstain
Trustee
John S. DaVanzo
Trustee
Lawrence A. Werther
Mayor
Jack M. Martins