Minutes – Organization Night
April 6, 2009
Minutes of the Organization Meeting of the Board of
Trustees of the Incorporated Village of Mineola held Monday, April 6, 2009 at
Village Hall,
PRESENT:
Trustee
Trustee
Trustee
Trustee
ALSO PRESENT:
Village
Village Attorney
Village Clerk
Deputy Village Clerk
Press Observer:
Village
Attorney,
The
evening began with Mineola Fire Department’s Presentation of the Colors.
Former
Trustee
Mineola
High School A Capella Singers performed the National Anthem.
Master
of Ceremonies,
Mineola
High School A Capella Singers performed second song Salmo150.
Trustee
Trustee
Resolution No. 72-09
Resolved to approve the
appointments of the following Village Officials:
2009
APPOINTMENTS
SUPERINTENDENT OF PUBLIC WORKS
SUPERINTENDENT BUILDING DEPARTMENT
TREASURER
SUPERVISOR WATER DEPARTMENT
LIBRARY DIRECTOR
COURT CLERK OF THE
ACTIVITIES COORDINATOR
ASSISTANT ACTIVITIES COORDINATOR
VILLAGE ATTORNEY
DEPUTY VILLAGE ATTORNEY/PROSECUTOR/
COUNSEL ZONING AND APPEALS
DEPUTY PROSECUTOR
SPECIAL RETAINED COUNSEL
COUNSEL TO THE LIBRARY BOARD
COUNSEL TO THE ARCHITECTURAL PLANNING
AND REVIEW/ PLANNING BOARD PETER BEE
DEPUTY
PROSECUTOR
POOL RECREATION BOARD
PLANNING
BOARD / ARCHITECTURAL REVIEW BOARD
ZONING
BOARD
ASSESSORS
Motioned by Trustee
Seconded by Trustee
Vote:
Yes No Absent
Trustee
Trustee
Trustee
Trustee
Acting Village Justice
Richard M. O’Callaghan was sworn in by his daughter
Resolution No. 73-09
Resolved to approve the
listing of Public Meeting and Public Hearings.
INCORPORATED
BOARD OF TRUSTEES
Dates of Meetings for
2009-2010
2009: Monday
Wednesday
Thursday April 15 6:30 pm Work Session/Public Meeting or Public Hearing
Wednesday May
6 6:30 pm/7:30 pm Work Session/Public Meeting
Wednesday May
13 6:30 pm Public Hearing/Work
Session
Wednesday May
20 6:30 pm/7:30 pm Work Session/Public Meeting or Public
Hearing
Wednesday
Wednesday
Wednesday June
17 6:30
pm/7:30 pm Work Session/Public
Meeting or Public Hearing
Wednesday July
8 6:30 pm/7:30 pm Work Session/Public Meeting
Wednesday July
15 6:30 pm Public Meeting or Public
Hearing
Wednesday Aug.
5 6:30 pm/7:30 pm Work Session/Public Meeting
Wednesday Aug.
12 6:30
pm Public Meeting
or Public Hearing
Wednesday Sept.
2 6:30
pm/7:30 pm Work Session/Public
Meeting
Wednesday Sept.
9 6:30
pm Public
Hearing/Work Session
Wednesday Sept.
16 6:30 pm/7:30 pm Work Session/Public Meeting or Public
Hearing
Wednesday Oct.
7 6:30 pm/7:30 pm Work Session/Public Meeting
Wednesday Oct.
14 6:30 pm/7:30 pm Work Session/Public Meeting or Public Hearing
Wednesday Oct.
21 6:30 pm/7:30 pm Work Session/Public Meeting or Public
Hearing
Wednesday Nov.
4 6:30 pm/7:30 pm Work Session/Public Meeting
Wednesday Nov.
11 VETERANS DAY
– VILLAGE
Wednesday Nov.
18 6:30
pm/7:30 pm Work Session/Public
Meeting or Public Hearing
Wednesday Dec.
2 6:30 pm/7:30 pm Work Session/Public Meeting
Wednesday Dec.
9 6:30 pm Public Hearing/Work
Session
Wednesday Dec.
16 6:30
pm/7:30 pm Work Session/Public
Meeting or Public Hearing
2010: Wednesday Jan. 6 6:30
pm/7:30 pm Work Session/Public
Meeting
Wednesday Jan. 13 6:30
pm Public
Hearing/Work Session
Wednesday Jan. 20 6:30
pm/7:30 pm Work Session/Public
Meeting or Public Hearing
Wednesday Feb. 3 6:30
pm/7:30 pm Work Session/Public
Meeting
Wednesday Feb. 10 6:30 pm Public Hearing/Work Session
Wednesday Feb. 17 6:30 pm/7:30 pm Work Session/Public Meeting or Public
Hearing
Wednesday Mar.
3 6:30 pm/7:30 pm Work Session/Public Meeting
Wednesday Mar. 10 6:30 pm Public Hearing/Work Session
Wednesday Mar. 17 6:30 pm Certify Election Results
Monday
NOTE: Work Sessions of the Board of Trustees
ordinarily commence at 6:30 pm and continue after
Public Meetings and Hearings.
Additional Public Hearing dates may be set by the Board of Trustees
from time to time. All Work Sessions and other Special Meetings
of the Board of Trustees are open
to the public for observation in
accordance with law unless a motion shall have been passed to
go into Executive Session or a
conference with counsel is requested.
On evenings when Public
Hearings are scheduled prior to a
Public Meeting, the Public Meeting will begin at 7:30 pm or
after the Hearing, whichever is
later. All dates are subject to change.
Motioned by Trustee
Seconded by Trustee
Vote:
Yes No Absent
Trustee
Trustee
Trustee
Trustee
Resolution No. 74-09
Resolved to authorize the Village Officials listed
below for undertakings in the amounts
as follows:
VILLAGE CLERK $25,000.00
VILLAGE TREASURER $25,000.00
VILLAGE JUSTICE $
4,000.00
Such undertakings will be in the form of a
transact business in the State of
the
Motioned by Trustee
Seconded by Trustee
Vote:
Yes No Absent
Trustee
Trustee
Trustee
Trustee
Resolution No. 75-09
Resolved to approve under Section 82 of the Village Law
designating the Village Clerk
as COLLECTOR OF TAXES AND ASSESSMENT and for the
Village Clerk to be
authorized to collect taxes and assessments of the
Village.
Motioned by Trustee
Seconded by Trustee
Vote:
Yes No Absent
Trustee
Trustee
Trustee
Trustee
Resolution No. 76-09
Resolved to approve under Section 126A of the Village
Law authorizing the Village
Clerk and Collector of Taxes be credited unpaid and
uncollected taxes, if any, for the
year 2009/2010.
Motioned by Trustee
Seconded by Trustee
Vote:
Yes No Absent
Trustee
Trustee
Trustee
Trustee
Resolution No. 77-09
Resolved to approve the Mayor be authorized and
directed to affix his signature as
MAYOR of the Incorporated Village of Mineola upon all
checks drawn upon the Village
funds, in addition to the signature of the Treasurer
for the official year 2009/2010.
Motioned by Trustee
Seconded by Trustee
Vote:
Yes No Absent
Trustee
Trustee
Trustee
Trustee
Resolution No. 78-09
Resolved to approve that in the absence or
incapacitation of the Mayor, the Deputy
Mayor be authorized to sign all checks in the place
and stead of the Mayor, in addition to
the signature of the Treasurer for the official year
2009/2010.
Motioned by Trustee
Seconded by Trustee
Vote:
Yes No Absent
Trustee
Trustee
Trustee
Trustee
Resolution No. 79-09
Resolved to approve the Treasurer as custodian of the Length
of Service Award Program
and the following persons as officers of the Length of
Service Award Program:
Motioned by Trustee
Seconded by Trustee
Vote:
Yes No Absent
Trustee
Trustee
Trustee
Trustee
Resolution No. 80-09
Resolved to approve the following banks to be
designated as DEPOSITORIES for
deposits of all monies received by the Treasurer of
the
CAPITAL
ONE BANK
FLUSHING
COMMERICIAL BANK Garden City
Branch
HSBC
M
& T BANK Garden City Branch
MILLENNIUM
BCP BANK
SIGNATURE
BANK Garden City Branch
STATE
BANK OF
TD
BANK Mineola
& Garden City Branches
Motioned by Trustee
Seconded by Trustee
Vote:
Yes No Absent
Trustee
Trustee
Trustee
Resolution No. 81-09
Resolved to approve the Mineola American as the Official Village Newspaper.
Motioned by Trustee
Seconded by Trustee
Vote:
Yes No Absent
Trustee
Trustee
Trustee
Trustee
Resolution No. 82-09
Resolved to adopt the following policies for the
Computer
Policy Fraud
Policy
Cellular
Phone Policy Investment
Policy
Drug and Alcohol Testing Policy Purchasing
& Procurement Policy
Equal
Employment Policy Statement Vehicle Use Policy
Fixed Asset Policy Workplace
Violence Policy
Motioned by Trustee
Seconded by Trustee
Vote:
Yes No Absent
Trustee
Trustee
Trustee
Trustee
The meeting concluded at 8:20
PM.