Minutes – Organization Night
April 5, 2010
Minutes of the Organization Meeting of the Board of
Trustees of the Incorporated Village of Mineola held Monday, April 5, 2010 at
Village Hall,
PRESENT:
Trustee
Trustee
Trustee
Trustee
ALSO PRESENT:
Village Attorney
Village
Clerk
Press Observer:
Village
Attorney John Spellman served as the Master of Ceremonies.
The
evening began with Mineola Fire Department’s Presentation of the Colors.
Former
Village Trustee John S. DaVanzo led the Pledge of Allegiance.
Mineola
High School A Capella Singers performed the National Anthem.
Rev.
Chester Easton of the First Presbyterian Church gave the Invocation.
Mineola
High School A Capella Singers performed “
Trustee
Trustee
Resolution No. 62-10
Resolved to appoint
Motioned by Trustee
Seconded by Trustee
Vote:
Yes No Absent
Trustee
Trustee
Trustee
Trustee
Mayor
Martins called on Nassau County Legislator Richard J. Nicolello to administer
the Oath of Office to
Resolution No. 63-10
Resolved to approve the
appointments of the following Village Officials:
2010 APPOINTMENTS
TREASURER
DEPUTY
TREASURER
SUPERINTENDENT
OF PUBLIC WORKS
DEPUTY
SUPERINTENDENT
OF BUILDING
WATER DEPARTMENT
SUPERVISOR
LIBRARY
DIRECTOR
COURT
CLERK OF THE
ACTIVITIES
COORDINATOR
ASSISTANT
ACTIVITIES COORDINATOR
VILLAGE
ATTORNEY
DEPUTY
VILLAGE ATTORNEY/PROSECUTOR/
COUNSEL ZONING AND APPEALS
DEPUTY
PROSECUTOR
DEPUTY
PROSECUTOR
SPECIAL
RETAINED COUNSEL
COUNSEL
TO THE LIBRARY BOARD
COUNSEL
TO THE ARCHITECTURAL PLANNING
AND REVIEW BOARD
Motioned by Trustee
Seconded by Trustee
Vote:
Yes No Absent
Trustee
Trustee
Trustee
Trustee
Resolution No. 64-10
Resolved to approve the appointments of the following Boards:
POOL RECREATION BOARD
LIBRARY
BOARD
PLANNING BOARD / ARCHITECTURAL REVIEW
BOARD
BOARD OF ETHICS
ZONING BOARD
ASSESSORS
Motioned by Trustee
Seconded by Trustee
Vote:
Yes No Absent
Trustee
Trustee
Trustee
Trustee
Resolution No. 65-10
Resolved to approve the
listing of Public Meeting and Public Hearings.
INCORPORATED
BOARD OF TRUSTEES
Dates of Meetings for
2010-2011
2010: Monday
Wednesday
Wednesday April 14 6:30 pm Public Hearing/Work Session
Wednesday April 21 6:30 pm/7:30 pm Work Session/Public Meeting or Public Hearing
Wednesday May 5 6:30 pm/7:30 pm Work Session/Public Meeting
Wednesday May 12 6:30 pm Public Hearing/Work Session
Wednesday May 19 6:30 pm/7:30 pm Work Session/Public Meeting or Public Hearing
Wednesday
Wednesday
Wednesday June 16 6:30 pm/7:30 pm Work Session/Public Meeting or Public Hearing
Wednesday July 7 6:30 pm/7:30 pm Work Session/Public Meeting
Wednesday July 14 6:30 pm Public Meeting or Public Hearing
Wednesday Aug. 4 6:30 pm/7:30 pm Work Session/Public Meeting
Wednesday Aug. 11 6:30 pm Public Meeting or Public Hearing
Wednesday Sept. 1 6:30 pm/7:30 pm Work Session/Public Meeting
Wednesday Sept. 15 6:30 pm/7:30 pm Public Hearing/Work Session
Wednesday Sept. 22 6:30 pm Work Session/Public Meeting or Public Hearing
Wednesday Oct. 6 6:30 pm/7:30 pm Work Session/Public Meeting
Wednesday Oct. 13 6:30 pm/7:30 pm Public Hearing/Work Session
Wednesday Oct. 20 6:30 pm/7:30 pm Work Session/Public Meeting or Public Hearing
Wednesday Nov. 3 6:30 pm/7:30 pm Work Session/Public Meeting
Wednesday Nov. 10 6:30 pm Public Hearing/Work Session
Wednesday Nov. 17 6:30 pm/7:30 pm Work Session/Public Meeting or Public Hearing
Wednesday Dec. 1 6:30 pm/7:30 pm Work Session/Public Meeting
Wednesday Dec. 8 6:30 pm Public Hearing/Work Session
Wednesday Dec. 15 6:30 pm/7:30 pm Work Session/Public Meeting or Public Hearing
2011: Wednesday Jan. 5 6:30 pm/7:30 pm Work Session/Public Meeting
Wednesday Jan. 12 6:30 pm Public Hearing/Work Session
Wednesday Jan. 19 6:30 pm/7:30 pm Work Session/Public Meeting or Public Hearing
Wednesday Feb. 2 6:30 pm/7:30 pm Work Session/Public Meeting
Wednesday Feb. 9 6:30
pm Public Hearing/Work
Session
Wednesday Feb. 16 6:30 pm/7:30 pm Work Session/Public Meeting or Public Hearing
Wednesday Mar. 2 6:30 pm/7:30 pm Work Session/Public Meeting
Wednesday Mar. 9 6:30 pm Public Hearing/Work Session
Wednesday Mar. 16 6:30 pm Certify Election Results
Monday
NOTE: Work Sessions of the Board of Trustees ordinarily commence at 6:30 pm and continue after Public Meetings and Hearings. Additional Public Hearing dates may be set by the Board of Trustees from time to time. All Work Sessions and other Special Meetings of the Board of Trustees are open to the public for observation in accordance with law unless a motion shall have been passed to go into Executive Session or a conference with counsel is requested. On evenings when Public Hearings are scheduled prior to a Public Meeting, the Public Meeting will begin at 7:30 pm or after the Hearing, whichever is later. All dates are subject to change.
Motioned by Trustee
Seconded by Trustee
Vote:
Yes No Absent
Trustee
Trustee
Trustee
Trustee
Resolution No. 66-10
Resolved to authorize the
Village Officials listed below for undertakings in the amounts as listed:
VILLAGE
CLERK $150,000.00
DEPUTY
VILLAGE CLERK $ 75,000.00
VILLAGE
TREASURER $150,000.00
DEPUTY
VILLAGE TREASURER $ 75,000.00
VILLAGE
JUSTICE $ 50,000.00
ACTING
VILLAGE JUSTICE $ 25,000.00
Such
undertakings will be in the form of a
Motioned by Trustee
Seconded by Trustee
Vote:
Yes No Absent
Trustee
Trustee
Trustee
Trustee
Resolution No. 67-10
Resolved under Section 82 of the Village Law designating the Village Clerk as COLLECTOR OF
TAXES AND ASSESSMENT and for the
Village Clerk to be
assessments of the
Village.
Motioned by Trustee
Seconded by Trustee
Vote:
Yes No Absent
Trustee
Trustee
Trustee
Trustee
Resolution No. 68-10
Resolved under Section 126A of the Village Law authorizing the Village Clerk and Collector of Taxes to
be credited unpaid and
uncollected taxes, if any, for the year 2010/2011.
Motioned by Trustee
Seconded by Trustee
Vote:
Yes No Absent
Trustee
Trustee
Trustee
Trustee
Resolution No. 69-10
Resolved that the Mayor be authorized and directed to affix his signature as MAYOR of the
Incorporated Village of Mineola upon all
checks drawn upon the
signature of the
Treasurer for the official year 2010/2011.
Motioned by Trustee
Seconded by Trustee
Vote:
Yes No Absent
Trustee
Trustee
Trustee
Trustee
Resolution No. 70-10
Resolved that in the absence or incapacitation of the Mayor, the Deputy Mayor be authorized to sign all
checks in the place and stead
of the Mayor, in addition to
year
2010/2011.
Motioned by Trustee
Seconded by Trustee
Vote:
Yes No Absent
Trustee
Trustee
Trustee
Trustee
Resolution No. 71-10
Resolved to authorize the Treasurer as custodian of
the Length of Service Award Program
following persons as officers of the Length of
Service Award Program:
Motioned by Trustee
Seconded by Trustee
Vote:
Yes No Absent
Trustee
Trustee
Trustee
Trustee
Resolution No. 72-10
Resolved to authorize the following banks to be designated as DEPOSITORIES for deposits of all
monies received by the Treasurer
of the
CAPITAL ONE
BANK
FLUSHING
COMMERICIAL BANK Garden
City Branch
HSBC Garden
City Branch
M & T
BANK Garden
City Branch
MILLENNIUM
BCP BANK
SIGNATURE
BANK Garden
City Branch
STATE BANK
OF
TD BANK Mineola & Garden City Branches
Motioned by Trustee
Seconded by Trustee
Vote:
Yes No Absent
Trustee
Trustee
Trustee
Resolution No. 73-10
Resolved to approve the Mineola American as the Official Village Newspaper.
Motioned by Trustee
Seconded by Trustee
Vote:
Yes No Absent
Trustee
Trustee
Trustee
Trustee
Resolution No. 74-10
Resolved to adopt the following policies for the
Computer
Policy Fraud
Policy
Cellular
Phone Policy Investment
Policy
Drug and Alcohol Testing Policy Purchasing
& Procurement Policy
Equal
Employment Policy Statement Travel Expense Reimbursement
Policy
Fixed
Asset Policy Vehicle
Use Policy
Workplace
Violence Policy
Motioned by Trustee
Seconded by Trustee
Vote:
Yes No Absent
Trustee
Trustee
Trustee
Trustee
Rev.
Chester Easton of the First Presbyterian Church gave the Benediction.
The meeting concluded at 8:20
PM.